The EXMAR Group is currently looking for a Fleet Personnel Coordinator to reinforce the EXMAR Shipmanagement Crewing team in Antwerp.

Your role in the team

The Fleet Personnel Coordinator takes care of the crewing aspects of a fleet team to ensure the vessels are manned with qualified and  competent crew.

Your responsibilities and tasks include

• Coordinate crew planning and ensure vessels are manned with qualified, experienced and medically fit crew, in line with company and regulatory requirements;
• Identify crew planning gaps and future needs; and coordinate recruitment, selection, promotion assessments, induction and onboarding of crew;
• Coordinate crew rotations, crew changes and relief planning in close collaboration with vessels, internal teams and manning agencies;
• Provide operational support to vessels and Personnel Officers, including crew assistance, sick leave follow-up and emergency crewing duties;
• Coordinate crew evaluations, debriefings, feedback and promotion processes, and follow up on identified training needs with the Training & Development team;
• Monitor and implement crewing guidelines and policies, support audits and contribute to continuous improvement initiatives;
• Oversee crew contracts, manage crew data and records, databases, leave administration and other crewing administration;
• Support crewing budget preparation and monitoring, including budget meetings and approval of crewing-related invoices;
• Participate in audits, and provide support to vessel emergencies, shore response teams, and ensure timely communication and follow-up on crew welfare issues.

Your profile

• Bachelor’s degree or equivalent through relevant work experience;
• At least 3 years of experience in crew or personnel planning;
• Familiarity with STCW certification is an advantage;
• Highly structured, organized, and detail-oriented work style;
• Strong interpersonal and communication skills; a true “people person”;
• Remains resilient and effective under pressure or in challenging situations;
• Quick to respond and able to make decisions independently;
• Flexible to occasionally work outside regular hours or weekends if required (e.g. urgent planning issues in different time zones);
• Fluent in both written and spoken English; Dutch, French, Spanish are considered a plus.

Our offer

At  EXMAR you operate a very international, dynamic and, innovative environment. With us each working day looks different. We offer a competitive salary, supplemented with a nice package of fringe benefits. Since we consider personal development and career planning important, additional in-house and external training is supported.

You will be located in the Head Office in Antwerp.

Easy Apply

If you’re ready for a new challenge and want to be part of a dynamic, global company, we’d love to hear from you! Apply now with your CV and cover letter by sending an email to hrprojects@exmar.be. We will get back to you to plan a first interview.