{"id":11208,"date":"2026-06-29T11:46:21","date_gmt":"2026-06-29T11:46:21","guid":{"rendered":"https:\/\/exmar.com\/?post_type=vacancies&#038;p=11208"},"modified":"2026-06-29T11:46:30","modified_gmt":"2026-06-29T11:46:30","slug":"management-assistant-antwerp-belgium","status":"publish","type":"vacancies","link":"https:\/\/exmar.com\/en\/vacancies\/management-assistant-antwerp-belgium\/","title":{"rendered":"Management Assistant (Antwerp, Belgium)"},"content":{"rendered":"\n<p>The EXMAR Group is currently looking for a Management Assistant to reinforce the Technical team at our Antwerp HQ.<\/p>\n\n\n\n<p><strong>Your role in the team<\/strong><\/p>\n\n\n\n<p>The Management Assistant supports the Technical department by providing comprehensive administrative and secretarial assistance, ensuring smooth daily operations and enabling team members to focus on their core responsibilities.<\/p>\n\n\n\n<p>The Management Assistant reports to the Chief Technical Officer.<\/p>\n\n\n\n<p><strong>Your responsibilities and tasks include<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Prepare and maintain total budget overviews for project man-hours and subcontractors; track expenses and coordinate closely with accounting;<\/li>\n\n\n\n<li>Serve as the primary point of contact for local agents and act as trustee for the site team supervisors;<\/li>\n\n\n\n<li>Initiate and manage consultancy contracts and coordinate onboarding for new site team members based on project needs;<\/li>\n\n\n\n<li>Organize travel logistics and visa applications for team members;<\/li>\n\n\n\n<li>Assist in the organization of the technical work flows;<\/li>\n\n\n\n<li>Oversee document management tasks including scanning, distributing and filing of project-related materials, as well as maintaining the classification and filing system;<\/li>\n\n\n\n<li>Prepare, streamline and format internal communication and handle other ad hoc administrative requests;<\/li>\n\n\n\n<li>Manage team agendas; schedule and coordinate meetings, including logistics for meeting rooms and welcoming visitors;<\/li>\n\n\n\n<li>Assist in organizing (EXMAR group) events, team-building activities and student internships on board vessels or at new build yards;<\/li>\n\n\n\n<li>Manage group email inbox and traditional mail.<\/li>\n<\/ul>\n\n\n\n<p><strong>Your profile<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Degree in administration, with at least 3 years of experience in general administrative support roles;<\/li>\n\n\n\n<li>Excellent proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint);<\/li>\n\n\n\n<li>Knowledge in the use of Microsoft SharePoint is a benefit;<\/li>\n\n\n\n<li>Strong problem-solving skills and able to independently handle a wide range of requests in a fast-paced environment;<\/li>\n\n\n\n<li>Able to work autonomously and act proactively;<\/li>\n\n\n\n<li>High attention to detail and organization;<\/li>\n\n\n\n<li>Communicate effectively with diverse teams, including colleagues and stakeholders from multiple nationalities;<\/li>\n\n\n\n<li>Fluent in both written and spoken English and Dutch.<\/li>\n<\/ul>\n\n\n\n<p><strong>Our offer<\/strong><\/p>\n\n\n\n<p>At &nbsp;EXMAR you operate a very international, dynamic and, innovative environment. With us each working day looks different. We offer a competitive salary, supplemented with a nice package of fringe benefits. Since we consider personal development and career planning important, additional in-house and external training is supported.<\/p>\n\n\n\n<p>You will be located in the Head Office in Antwerp.<\/p>\n\n\n\n<p><strong>Easy Apply<\/strong><\/p>\n\n\n\n<p>If you&#8217;re ready for a new challenge and want to be part of a dynamic, global company, we\u2019d love to hear from you! Apply now with your CV and cover letter by sending an email to <a href=\"mailto:hrprojects@exmar.be\"><strong>hrprojects@exmar.be<\/strong><\/a>. We will get back to you to plan a first interview.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"template":"","vacancy-categories":[71],"class_list":["post-11208","vacancies","type-vacancies","status-publish","hentry","vacancy-categories-belgium"],"_links":{"self":[{"href":"https:\/\/exmar.com\/nl\/wp-json\/wp\/v2\/vacancies\/11208","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/exmar.com\/nl\/wp-json\/wp\/v2\/vacancies"}],"about":[{"href":"https:\/\/exmar.com\/nl\/wp-json\/wp\/v2\/types\/vacancies"}],"wp:attachment":[{"href":"https:\/\/exmar.com\/nl\/wp-json\/wp\/v2\/media?parent=11208"}],"wp:term":[{"taxonomy":"vacancy-categories","embeddable":true,"href":"https:\/\/exmar.com\/nl\/wp-json\/wp\/v2\/vacancy-categories?post=11208"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}